Pfizer Sr. Administrative Specialist (Pearl River NY) in Pearl River, New York


The candidate will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pfizer VRD and specifically the CDAD and EPD group's programs. This proactive and independently working professional will be expected to deliver the highest level of administrative responsibilities and support projects. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. The candidate will partner with other administrative staff members in a team oriented approach including providing backup coverage as appropriate.


Key responsibilities include but are not limited to:

  • Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders

  • Organizes large scope meetings and visits (agenda, reservations, logistics)

  • Creates, edits, and formats written material such as presentations, spreadsheets, and documents

  • Understands, follows and serves as a departmental subject matter expert on Pfizer's administrative procedures and processes

  • Assist with recruiting including serving as a point of contact and interview arrangements. Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g. systems and equipment)

  • Maintain departmental online storage folders and distribution lists

  • Other responsibilities/projects based on group needs

  • Recognized as having a full administrative knowledge base and has accountability for taking action, following through and recommending change when needed

  • Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines

  • Responsible for independent work output. Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of / can anticipate consequences of own actions


  • High School diploma required; Associates or Bachelor's Degree preferred

  • Minimum 5 years administrative experience preferred

  • Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required


  • Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering

  • Working knowledge and experience in supporting R&D executives and teams preferred

  • Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic

  • Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem solving skills

  • Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

Other Job Details:

  • Last Date to Apply for Job: June 15, 2018

  • Eligible for Employee Referral Bonus: yes

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.