Bank of America Administrative Assistant III in New York, New York
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Update/administer workplace systems and execute space management in line with the location strategy
Update/prepare org charts as needed
Complete access reviews/ARM requests as needed
Ensure team and executive is compliant with all mandatory learning
Support in preparing for Core Routines where needed, notably BiWeekly TSLT
Support in onboarding/off boarding staff as needed
Travel and Expense Management
Calendar Management - upcoming commitments and responsibilities
Meeting/agenda Management – Prep and meeting minutes
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Guest and client hospitality
Central point of contact for phone calls
Enterprise Role Overview
Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.
Required Skills and Experience:
5+ years supporting a senior leader or executive
Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task and establish priorities
Advanced verbal and written communication skills with senior leaders
Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment
Proven track record of proactively, and independently, organizing with an ability to anticipate next steps and possible issues while working to effectively resolve issues
Strong MS office skills (Outlook, MSWord, PowerPoint, Excel)
Desired Skills and Experience:
Undergraduate degree, or equivalent experience
Microsoft Visio for organizational charts and other flow charts
Posting Date : 03/13/2018
New York, NY, BANK OF AMERICA TOWER, ONE BRYANT PARK,
- United States
Travel : No
Full / Part-time : Full time
Hours Per Week : 40
Shift : 1st shift
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