Educational Testing Service Administrative Professional II in Princeton, New Jersey
The Administrative Professional II is an intermediate-level role providing administrative support to assigned individuals, teams and projects. The position works under minimal supervision, providing clerical, individual, meeting and record keeping support to the Creative Services team within the Strategy, Marketing & Growth Division.
- Coordinates with internal and external sources to obtain bids for outside printing, office equipment and/or supplies.
Individual/Business Area Support
Manages administrative processes
Represents supervisor in discussions with others
Investigates and resolves problems
Manages individual calendars
Prepares, reviews and sends correspondence, materials and reports
Meetings, Conferences, Event Planning
Coordinates all necessary logistics for group, internal, team and external meetings with minimal supervision
Identifies needs for contractual agreements in relationship to the event, processes, contracts and purchase orders
Record Keeping/Information Processing/Reporting
Creates and edits documents, databases, websites, SharePoint sites or other business software as required for the role
Creates and maintains records, logs, files, and forms including project records, departmental documentation and expenses
Identifies potential process issues and opportunities for process improvements
Implements solutions with area of responsibility, or recommends changes and escalates as appropriate
Supports Project Management Process
Makes adjustments to project plans based on completed work and changing priorities, changes due dates and brings attention to possible issues
Monitors, updates and reports on projects goals, deliverables and schedules
Coordinates and updates established elements of project plan
Supports Business Processes
Coordinates and assists in the development, organization, standardization and inventory of process maps and SOPs
Revises, develops, streamlines and standardizes processes and the development of templates
Facilitates the transition of processes to QMS; monitors and maintains once transition is complete
Education, Certifications, or Special Licenses:
Associate’s degree or equivalent years of experience.
Relevant Years of Experience Required:
4 years of related work experience.
EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of Women and Minorities.
EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of protected Veterans and Individuals with Disabilities.
EDUCATIONAL TESTING SERVICE is a Drug-free workplace.
Keyword: Administrative support, clerical
From: Educational Testing Service