Educational Testing Service Administrative Professional II in Princeton, New Jersey

Job Descriptions:

The Administrative Professional II is an intermediate-level role providing administrative support to assigned individuals, teams and projects. The position works under minimal supervision, providing clerical, individual, meeting and record keeping support to the Creative Services team within the Strategy, Marketing & Growth Division.

Responsibilities:

Clerical

  • Coordinates with internal and external sources to obtain bids for outside printing, office equipment and/or supplies.

Individual/Business Area Support

  • Manages administrative processes

  • Represents supervisor in discussions with others

  • Investigates and resolves problems

  • Manages individual calendars

  • Prepares, reviews and sends correspondence, materials and reports

Meetings, Conferences, Event Planning

  • Coordinates all necessary logistics for group, internal, team and external meetings with minimal supervision

  • Identifies needs for contractual agreements in relationship to the event, processes, contracts and purchase orders

Record Keeping/Information Processing/Reporting

  • Creates and edits documents, databases, websites, SharePoint sites or other business software as required for the role

  • Creates and maintains records, logs, files, and forms including project records, departmental documentation and expenses

Administrative Processes

  • Identifies potential process issues and opportunities for process improvements

  • Implements solutions with area of responsibility, or recommends changes and escalates as appropriate

Supports Project Management Process

  • Makes adjustments to project plans based on completed work and changing priorities, changes due dates and brings attention to possible issues

  • Monitors, updates and reports on projects goals, deliverables and schedules

  • Coordinates and updates established elements of project plan

Supports Business Processes

  • Coordinates and assists in the development, organization, standardization and inventory of process maps and SOPs

  • Revises, develops, streamlines and standardizes processes and the development of templates

  • Facilitates the transition of processes to QMS; monitors and maintains once transition is complete

Required Experience:

Education, Certifications, or Special Licenses:

Associate’s degree or equivalent years of experience.

Relevant Years of Experience Required:

4 years of related work experience.

EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of Women and Minorities.

EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of protected Veterans and Individuals with Disabilities.

EDUCATIONAL TESTING SERVICE is a Drug-free workplace.

Keyword: Administrative support, clerical

From: Educational Testing Service