NRT Realogy Office Coordinator in East Hampton, New York

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Date:Aug 11, 2017

Location:East Hampton, NY, US, 11937

Company:Realogy Services Group LLC

Req 44406

NRT LLC is the nation’s largest owner and operator of residential real estate brokerages operating in more than 50 of the 100 largest metropolitan areas in the United States, with approximately 790 offices and 47,500 independent sales associates in. NRT is a subsidiary of Realogy (NYSE: RLGY). NRT is ranked the No. 1 residential real estate brokerage firm in the U.S. for 20 years in a row, according to theREAL Trends 500 report. The ranking is based on 2016 closed sales volume and closed transaction sides for the nation's top 500 brokerages. NRT led the ranking with $166 billion in sales volume and 337,780 transaction sides on a pro forma* basis.

*This takes into consideration the estimated full-year performance of companies acquired by NRT during 2016.

Visitwww.nrtllc.comfor more information

Sotheby's International Realty, Inc. is seeking a full-time Office Coordinator for our East Hampton brokerage office. The schedule of the position is Saturday to Wednesday, 9 AM to 5 PM with a half hour lunch break.

The primary function of the Office Coordinator is to provide the administrative services necessary to enable sales associates to perform their duties of listing and selling real estate and allow the office to run smoothly, while maintaining a reliable, personable, team-oriented and professional disposition. Is positive and provide exceptional customer service to all: manager, agents, peers, clients, vendors, corporate partners, etc.

Responsibilities include:

  • Answer/Direct Incoming Calls; adhere to up call procedures, greet and direct guests (clients/visitors)- Provide diverse administrative support to agents. Proactively support agents on all of their administrative needs including but not limited to systems support, contracts and paperwork administration, process education, problem solving. Ensures that agents’ needs and issues are handled and resolved directly or indirectly.- Cross train with other teams such as marketing and the Trident/AP team and assist in other areas when needed. For instance, assist with PODs and Rezora when and if needed; assist with Trident processing when and if needed.- Enter and maintain information in the real estate listing systems (such as but not limited to: RealNet/HREO/OREX/Trident/Atlas/EELS)- Ensure sales associates are properly on-boarded, all necessary paperwork is processed, maintain and update all sales associate files periodically as needed- Ensure all licensing paperwork for current and terminated sales associates within the office is processed- Main point of contact for adding listings to SIR web, uploading photos- Create and maintain all open listing files- Open and distribute mail/faxes and packages, prepare/send outgoing packages, check P.O. Box. Notify agents and office staff when mailings arrive for them (either reg mail or special delivery)

  • Assist sales associates with inquiries as needed; proactively anticipate agent needs

  • Maintain/order office supplies, forms and equipment (i.e. change printer cartridges/toner, business cards, letterhead, etc.).Check printers are on and loaded with paper each morning first thing.

  • Maintain sign lists, order and maintain sign supplies and installation/removal requests

  • Prepare sales meeting agenda and caravan list, maintain telephone directory

  • Ad book maintenance/Ad copy letters to clients

  • Maintain a professional, organized and clean work environment

  • Provide administrative support to management and staff as needed/cross train with other staff members

  • Prepare Exclusives/Extensions and updating all Exclusive related lists as needed, apply for SIR #

  • Prepare Lease Letters/Rental Commission Invoices

  • Update the referral system

  • Other duties as assigned by management to assist in the operation of the office/department

Qualifications:• Minimum of 2 years of administrative experience• Excellent verbal and written communication skills

• Able to juggle multiple priorities and deadlines without sacrificing quality• Strong administrative skills, consistent attention to detail• Customer service oriented• Proactive attitude• Strong word processing and excel skills• Must be able to handle all situations with diplomacy• Real Estate experience is a plus

This position is non-exempt (overtime eligible). We offer a competitive salary and an excellent benefits package including Medical, Dental, and Vision coverage, 401(k), FSA, Paid Time Off, and much more.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations.Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Nearest Major Market:Long IslandNearest Secondary Market:New York CIty